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We need a new Membership Secretary

posted 23 May 2018, 02:00 by Lara Taylor   [ updated 23 May 2018, 02:00 ]
After 18 months of great work as our Membership Secretary, Jackie Fieldus would like to hand over the role to somebody new.

This is a great opportunity to get involved with your Club and get to know its inner workings! You are very often the first contact that new members will have with VCGH, and are ideally positioned to encourage and inspire potential joiners, so a friendly outlook and a good understanding of the Club's ethos are the most important qualities you'll need.

Most of the administration is via the PayPal dashboard and Google Drive but all relevant training and support will be given.

The role can be what you make it, but here's a little bit about the core responsibilities:

  • VCGH Membership is run by the Membership Secretary.

  • The line of reporting is to the Membership of the Club via the Exec Team.

  • The line of management is by the Exec Team or nominated Exec Team member.

  • The Membership Secretary is responsible for maintaining and administering a membership database of all members and managing the renewal / leaving process for members.  Specifically these duties include:

    • Keeping a record of members’ contact details and the fee(s) they have paid.

    • Administer the annual renewal of subscriptions, providing reminders to members when it is time for them to renew their subscriptions.

    • Keeping a record of the ‘In Case Of Emergency’ detail for each member.

    • The maintenance of the website Membership gallery.

  • The Membership Secretary is appointed by the Exec Team for one year only, with the hope that the post holder will offer themselves and retain the role through the AGM recruitment process.

  • Encourage members to take an active part in running the club.

  • Make sure new members are made welcome and looked after.

  • Be aware of the welfare obligations of the Club and report any concerns to the Club Welfare Officer.


If you'd like to understand a bit more about this opportunity please contact captain@vcgh.co.uk as soon as possible. We need you!